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1241 - Administrative Assistants

Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors.

  • Illustrative example(s)
    • administrative assistant
    • executive secretary (except legal and medical)
    • office administrative assistant
    • private secretary
    • secretary (except legal and medical)
    • technical secretary
  • All examples
  • administrative assistant
  • administrative assistant - office
  • administrative secretary
  • appointment secretary
  • church secretary
  • contracts secretary
  • executive secretary (except legal and medical)
  • finance secretary
  • human resources secretary
  • loans and grants administrative assistant
  • office administrative assistant
  • personal secretary
  • private secretary
  • recording secretary
  • sales secretary
  • school secretary
  • secretary (except legal and medical)
  • secretary, church
  • secretary, school
  • secretary-clerk
  • taxation service secretary
  • technical secretary
  • Exclusion(s)
    • Court reporters, medical transcriptionists and related occupations (1251)
    • Executive assistants (1222)
    • Legal administrative assistants (1242)
    • Medical administrative assistants (1243)
    • Office managers (See 1221 Administrative officers)
  • Main duties

Administrative assistants perform some or all of the following duties:

  • Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
  • Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
  • Schedule and confirm appointments and meetings of employer
  • Order office supplies and maintain inventory
  • Answer telephone and electronic enquiries and relay telephone calls and messages
  • Set up and maintain manual and computerized information filing systems
  • Determine and establish office procedures
  • Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
  • Record and prepare minutes of meetings
  • Arrange travel schedules and make reservations
  • May compile data, statistics and other information to support research activities
  • May supervise and train office staff in procedures and in use of current software.
  • May organize conferences
  • Employment requirements
    • Completion of secondary school is usually required.
    • Completion of a one- or two-year college or other program for administrative assistants or secretaries
      or
      Previous clerical experience is required.

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